E-Apostille for Company and Corporate Documents
International business rarely stays within one jurisdiction for long. Whether you're opening a bank account abroad, registering a UK company's presence overseas, entering a cross-border contract, or completing a corporate transaction, foreign authorities and institutions will typically require your UK company documents to be notarised and legalised before they'll accept them. For many corporate document types, the FCDO's e-Apostille service now allows this to be done entirely online.
Which Corporate Documents Typically Qualify
Company and corporate documents are among the most common — and most suitable — candidates for e-Apostille, because they are private documents that our Notary certifies directly rather than government-issued public records. This commonly includes:
Certificates of incorporation
Articles of association and memoranda
Board resolutions and director's certificates
Certificates of good standing
Powers of attorney granted by a company
Commercial contracts and agreements requiring notarisation
Because we can apply the required electronic signature at the point of certification, the entire chain from document to FCDO submission stays digital, which is a significant advantage for businesses operating across time zones or without a UK-based representative available to handle paper originals.
How the Process Works
Send us the document as a PDF, along with details of the receiving jurisdiction and institution.
We confirm eligibility for e-Apostille and check whether the receiving country or institution accepts digital apostilles for this document type.
Notarial certification — our Notary certifies the document and applies the required Qualified Electronic Signature.
FCDO submission — the certified document is submitted digitally for e-Apostille.
Delivery — you receive the completed e-Apostilled document by secure email, ready to send on to your counterparty, registrar, or bank abroad.
Why This Matters for International Business
For companies managing multiple overseas subsidiaries, contracts, or transactions, the ability to get corporate documents notarised and e-Apostilled without couriering originals across borders is a genuine operational advantage — particularly where multiple documents need turning around quickly to meet a transaction deadline. We regularly assist businesses and their advisers with exactly this kind of time-sensitive, cross-border document work.
A Note on Destination Requirements
As with any e-Apostille, acceptance depends on the receiving institution or authority. Banks, registrars, and commercial counterparties are often more flexible than government bodies, but for high-value transactions — particularly property or regulatory filings — we always recommend confirming acceptance with the receiving party before proceeding, and can advise based on the jurisdictions we handle most regularly.
Our Fees
£95 plus VAT — Standard service, 3 working days
£125 plus VAT — Urgent service, 1 working day
These fees cover the apostille and FCDO legalisation element. Notarisation of the underlying company documents is charged separately, in line with our standard commercial notarial fees.
Order Online
👉 Order your e-Apostille here: https://www.internationalnotary.co.uk/product-page/e-apostille-and-electronic-certification
For corporate document instructions, particularly multi-document or time-sensitive matters, contact us directly so we can scope the work before you order.
Frequently Asked Questions
Can a certificate of incorporation be e-Apostilled?Yes. As a company document our Notary certifies directly, a certificate of incorporation is typically a strong candidate for e-Apostille, subject to the receiving institution accepting a digital certificate.
Can you handle multiple corporate documents in one instruction?Yes, we regularly manage batches of related corporate documents — for example, a certificate of incorporation, board resolution, and power of attorney together — as part of a single transaction.
Will an e-Apostilled company document be accepted by a foreign bank or registrar?This depends on the specific institution. We recommend confirming acceptance with the receiving bank or registrar before proceeding, and can advise based on our experience with similar matters.
Is the notarial fee for the company document included in the e-Apostille price?No. The e-Apostille fee covers the apostille and FCDO legalisation step only. Notarisation of the underlying document is charged as a separate fee.
Contact Us
Staple Inn Notaries
Fox Court, Gray's Inn Road, Holborn, London
📞 020 3488 4195
About the Author
Sheikh Najam LLB TEP MA MBA is a Notary Public for England and Wales and CEO of Staple Inn Notaries, based in Central London. He is also a European Attorney and a STEP-qualified International Private Wealth Lawyer, and serves as Vice President for Notarial Affairs and an Advisory Board Member at Justinian Lawyers, the Berlin-headquartered international legal network of the Association of European Attorneys. Appointed by the Court of Faculties under Royal Authority and regulated through the Faculty Office of the Archbishop of Canterbury, Sheikh Najam advises on cross-border corporate, property, and private client matters across common law, civil law, and international jurisdictions.
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