Company documents, notarised online and apostilled
Opening a bank account, registering a branch or closing a deal abroad? In most cases the whole matter is completed online: your signatory meets the Notary by secure video, wherever they are, the Notary checks the company and the signatory’s authority, and we obtain the UK FCDO apostille. No need to come to London. £245 plus VAT per document, all in.
Appointed by the Court of Faculties · Regulated through The Faculty Office of The Archbishop of Canterbury · Member of The Notaries' Society of England and Wales
Not sure what your document needs? Send it to us and we reply within one hour in office hours.
At a glance
- Authority to sign, checkedThe Notary confirms the company exists, who may sign for it and that each signatory is who they say they are.
- £245 plus VAT, all inCompany document notarised and apostilled, per document, including the UK FCDO fee.
- Usually by videoDirectors and officers in the UK or abroad can usually sign at an online appointment.
- At your officesMobile Notary across Central London, £350 for the first document and £150 for each additional.
Fixed fee agreed in writing before you pay. Embassy and translation charges, where needed, quoted first.
- Board resolutions
- Certificates of incorporation
- Articles of association
- Signatory authority
- Company powers of attorney
UK company documents that will be relied on abroad
Banks, registries, courts and counterparties abroad often ask for UK company documents to be notarised and apostilled: board resolutions, certificates of incorporation, articles of association, and evidence of who may sign for the company. Without that, an overseas bank account, a branch registration or a transaction can stall.
The Notary checks the company’s existence and the signatory’s authority from the company records, witnesses the signature or certifies the document, and records this in a notarial certificate under signature and seal. We then obtain the UK FCDO apostille, and embassy legalisation where a country requires it.
How it works
- 1
Send us the documents
Email the documents, the company name and number, the signatories, the country of use and your deadline. We reply within one hour in office hours with the route and a fixed fee, and tell you what evidence of authority is needed.
- 2
Book the appointment
Online by video for directors in the UK or abroad, at Gray’s Inn Road, Holborn, or at your offices in Central London. Several signatories can be seen at one appointment.
- 3
Notarised
The Notary confirms the company and the signatory’s authority, witnesses the signature or certifies the document, and completes the notarial certificate.
- 4
Apostille and any legalisation
We obtain the UK FCDO apostille: standard 3 working days, urgent 1 working day. Embassy legalisation, where required, is quoted in writing first.
- 5
Delivered
To you, your adviser or the recipient abroad. Next-day UK delivery £25 per order; international courier £55 to Europe, £85 to the rest of the world.
The fee you are quoted is the fee you pay
Notarised and apostilled
| Company document, notarised and apostilledper document, including the UK FCDO fee | £245 |
|---|---|
| Urgent apostille, next working dayper document | +£30 |
| e-Apostille instead of paperper document, where the recipient accepts it | +£30 |
| Next-day UK deliveryper order | £25 |
Plus VAT. Including the UK FCDO fee. Embassy legalisation and translation are quoted in writing before you proceed. International courier £55 to Europe, £85 to the rest of the world.
Notary appointment only
| Business and property documents, in personGray’s Inn Road, Holborn, per document | £150 |
|---|---|
| Other documents, online by videoper document | from £165 |
| Mobile Notary at your offices, Central Londonfirst document; £150 each additional | £350 |
| Companies House identity verificationper person, by video | £125 |
Plus VAT. Out of hours, 7 days a week, from £195.
Can it be done online?
Usually, yes, for directors and officers in the UK or abroad. The Notary first reviews the documents, each signatory’s identity and authority, and what the receiving authority will accept. Some authorities abroad require attendance in person; if so, the appointment takes place at Gray’s Inn Road, Holborn, or at your offices.
Certified copies of company records can often be prepared from originals sent to us by post, courier or hand delivery, without a signing appointment. We tell you which applies when you send the documents.
Sending us an original
Post it, send it by courier or hand-deliver it to Fox Court, 14 Gray’s Inn Road, Holborn, London WC1X 8HN, Monday to Friday, 9am to 6pm. We recommend a tracked service.
Send us your document →
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Company documents
Anything else? Email team@internationalnotary.co.uk or call 020 3488 4195. WhatsApp is also available.
Which company documents can you notarise?
Board resolutions, certificates of incorporation, articles of association, certificates of good standing, powers of attorney given by a company, and evidence of signatory authority, among others. Send us what you have been asked for.
What evidence of authority will you need?
That depends on the company and the transaction. We tell you exactly what is needed before the appointment, so nothing holds up the signing.
Can several directors sign at one appointment?
Yes. Several signatories can be seen in one appointment. The fee is per document.
Does the country need embassy legalisation as well?
For countries in the Hague Apostille Convention, the apostille is normally enough. Some countries require embassy legalisation too. We confirm the route before you pay and quote any embassy charge in writing.
Do you act for law firms and companies regularly?
Yes. See our page for law firms and companies, including a named Notary and a reply within one hour in office hours.
How do I get the finished document back?
Collect it from our office on Gray’s Inn Road, Holborn, or choose next-day UK delivery for £25 plus VAT per order. International courier £55 to Europe, £85 to the rest of the world, plus VAT. e-Apostilles are emailed.
What if I need to cancel?
Please see clause 14 of our Terms of Business. Read the Terms of Business.
Documents needed abroad this week?
Book a video appointment, or send us the documents first. We reply within one hour in office hours with the route and a fixed fee.